OFFICE OF THE SECRETARY
SHORT PROFILE
The Secretary is the head of the Administrative Division of the Centre. The division provides staffing and material support as well as welfare services to all staff and the divisions of the Centre through the following branches
- REGISTRY BRANCH
- STAFF MATTERS BRANCH
- STORES BRANCH
- BUDGET BRANCH
- SALARIES BRANCH
- CASH/PAY OFFICE BRANCH
- OTHER CHARGES BRANCH
- AUDIT UNIT
- Processes al l internal staff application
- Takes charge of staff and policy files
- Receives and files all correspondences
- Processes leave matters and annual increment matters
- Dispatches letters and circulars
- Handles staff discipline
- Recruits personnel and processes staff requirements
- Attends to staff transportation and maintenance matters
- Takes charge of staff welfare (Training, Medical, Compensation/ Death etc)
- Takes care of Promotion issues
- Processes retirement benefit of retires deceased staff
- Handles purchases and supplies to the ERC stores
- Receives and issues out store items
- Takes inventory of store items issued out to offices
- Keeps an inventory of items in the store, and liabilities of the ERC
- Keeps the Asset Register
- Coordinates inputs and collates budget proposals of the divisions
- Prepares the ERC Manpower, Capital and Recurrent budgets and presents same to the Centre’s management for approval
- Prepares staff monthly salaries
- Prepares staff annual increment
- Prepares staff leave grants and other allowances
- Pays staff cash claims
- Writes payment vouchers and e-payment mandate
- Reconciles bank accounts of the Centre
- Keeps register of incoming vouchers
- Collects, monitors and keeps records of Revenue collection
- Prepares vouchers for recurrent expenditure
- Registers all payment vouchers
- Post payment vouchers into vote books
- Schedules vouchers check section
- Renders monthly return of expenditure
- Signs payment vouchers through the vote controller
- Prepares vouchers for capital expenditure
- Processes prepared vouchers and other necessary documents
- Carries out high level investigation and Audit enquiry
- Monitors and evaluates contract performance
- Prepares annual Audit inspection report on various observation and undertakes follow-up
- Advises the Authority/ management on financial and planning matters
CONTACT
Complaints for any observed Service Failure is to be directed to the
1. Officer of the Division where the service was rendered
2. Head of the Administration Division
3. Centre’s Complaint Boxes
4. SERVICOM Office
5. Director (ERC)
