Measurement & Evaluation (M&E)

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SHORT PROFILE

The M & E Division organizes, conducts and monitors examinations in FCT Schools during the Mock – WASSCE, JSCE, End-of-Year Promotion and FCT Science Schools Entrance Examinations. It assesses results, certificates and testimonials of FCT Students, schools, other government agencies and individuals in order to facilitate selection, admission, placement, upgrading and promotion. It also coordinates and monitors national examinations such as the WASSCE, SSCE, NABTEB, NTI, NDA, NMS, Air force Secondary school, Federal Science Schools Entrance Examinations, etc.

The above functions are performed through the following branches:

Admission Branch
Examination Branch
Evaluation BRANCH

DETAILS OF CUSTOMERS

Public and private schools in the FCT
FCT administrators and teachers
Students / pupils
Educational Institutes
Examination / Assessment bodies
Government Ministries, Parastatal / Agencies
ERC staff
Researchers
The general public

TIME FRAME FOR SERVICE DELIVERY

1.	Mock-WASSCE Registration	Dec –Jan (Annually)
2.	Conduct of Mock-WASSCE	First two weeks of February (Annually)
3.	JSCE Registration	March – May (Annually)
4.	Conduct of JSCE	First two weeks of June (Annually)
5.	FCT Science School Registration	June - July (annually)
6.	FCT Science School Entrance Exam	August – September (Annually)
7.	Registration for Promotion Exams	March – April (Annually)
8.	Conduct of Promotion Exams	First three weeks of July (Annually)
9.	Preparation of Questions & marking Scheme	Dec. of Preceding year – Feb. of new year
10.	Marking, compilation & analysis of Mock-WASSCE, JSCE, FCT Science Schools Examinations result	March – August (Annually)
11.	Placement of successful candidates & release of result	April – September (Annually)
12.	Conduct of Pre & Post-Exam Workshops	A week before & after each major Exam
13.	Liaising with other examination/assessment bodies	All Year round
14.	Sales and processing of admission Documents	August – December (Annually)
15.	Evaluation of Certificates / Testimonials	All Year round
16.	Compilation & Release of TC II result	All Year round
17.	Admission Verification exercise	May every year
18.	Monitoring of local and national examinations	February – November every year.

COST OF SERVICES DELIVERY

1.	Transfer / Admission Form	N500 each (Revisable)
2.	Registration for Examinations	N1000 each examination (Revisable)
3.	Admission Prospectus	N500 per copy (Revisable)
4.	Examination Malpractice Decree No. 33 of 1999	N200 per copy (Revisable)
5.	Confirmation & Issuance of Testimonials/ Certificates	N1000 each
6.	Bound copies of ICEE Results	N12,000 each
7.	Confirmation & Issuance of TC 11 Statement of results	N700 each
8.	Sale of past question papers	N50 per question paper

CUSTOMERS’ RIGHTS

Providing necessary information on time to her customers via handbooks and notices on notice boards in the schools and the headquarters of the Education Secretariat.
Getting examination questions and marking schemes ready on time so that examinations can be conducted on time and results released early to enable students and their parents to prepare for the next academic session.
Holding pre- and post examination workshops so as to prepare for a hitch free and successful conduct of examinations and to see areas of weaknesses in order to correct them and achieve better success in the future.
Monitoring, thoroughly examination venues and candidates so as to prevent examination mal practice and ensure compliance with examination ethics.
Printing early between July and August, transfer forms and school prospectus and other admission documents so that sales could begin on the scheduled dates.
Screening, with dispatch, applicants documents so that clients do not spend long hours at the ERC.
Processing completed transfer forms quickly so that successful applicants could settle down on time in their new schools.
Screening and processing of testimonials, report cards and certificates at the appropriate times so as to meet the deadline of applicants.
Responding quickly to enquiries, letters, memos and researchers so that work is not delayed on any matter.

EXPECTATIONS FROM CUSTOMERS

Regarding examinations, schools and required to send to the ERC, as early as December of each year, sample examination questions and making schemes in all the subjects taught in their respective schools; and list of supervisors and examiners to enable the M& E Division select appropriate questions, prepare for printing, supervision, monitoring, workshops and marking exercises.
In the case of applicants seeking admission into FCT Schools, they are required to bring relevant personal and school documents such as academic reports of past classes, a birth certificate/ declaration of age, testimonials, transfer certificates, medical fitness report and passport photographs.
School heads are required to re-screen applicants’ documents on time and give placement tests early to enable the ERC endorse admission forms so that new students can report to school early.
Regarding evaluation of certificates, the Division expects from applicants, the original and photocopies of all documents to be evaluated, as well as transcripts from the issuing schools/ bodies.
Constructive criticism.
Good and positive advice.

CONTACT

Genuine complaints or enquiries could be channeled to:

Officer of the Division where the service was rendered
Head of the Measurement and Evaluation Division
Centre’s Complaint Boxes
SERVICOM Office
Director (ERC)

SHORT PROFILE OF H.O.D.

NAME: HAJIYA MARYAM BALARABA HASSAN

Highest qualification is M. ED 1988, Lecturer College of Education Sokoto from 1982 – 1998 in Tests, Measurement and Evaluation, Memory, Human Learning Comparative Education, etc.
Staff of M&E Division (ERC) from 1998 to 2005.
Principal GSS Garki 2005 – 2007
Head of M&E Division 2008 to Date

Coordinates and supervises all personnel, professional and administrative activities of the Division in terms of Admissions, Examinations and Certification of students in the FCT Schools.

FCT Education Secretariat